Job Design Steps and its Benefits

 

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Source: (AHIR,2020)

Job design is very important for an organization's ability to carry out its functions in the most efficient and effective manner. It contains the necessary information on the incumbent as well as for instructions on how to do the job. A well-designed job motivates the employees for a higher level of performance. Poorly designed jobs often result in boredom and employee frustration, high turnover, reduced motivation, and low level of productivity, to avoid such adverce consequences. (Abeynf, 2011).

Author Definitions

There are different writers who defined job design in their own way, Following are some definitions given by some of the eminent authors and experts.

According to Michael Armstrong "Job Design is the process of deciding on the contents of a job in terms of its duties and responsibilities, on the methods to be used in carrying out the job, in terms of techniques, systems, and procedures, and on the relationships that should exist between the job holder and his superior subordinates and colleagues." (Management Study HQ, 2021)

Ali and Aroosiya : “job design can be realized as the functions of arranging duties, tasks and responsibility are to an organization unit or work. (HrHelpboard, 2012)

Main Job Features

    Skill Variety

Every job in an organization has its own set of skills. This means if you are an employee, employees should have the necessary skills to perform that work efficiently. When employees are given a certain task that he or they don’t have the recommended skills to perform it will be a stress for them. Therefore, skills are very essential in job performance.

    Task Variety

Employees will be satisfied when any project or job is given till it is finished and when feels like part of the company. But when the work is half was given and other half handed over to someone both will be dissatisfied.

    Task Significance

This means that how the job is important and what will bring it to the organization. As an example, if some work bring income or any kind of a benefit to the organization that need to be honored as an employee

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Methods of Job Design

There are four common job design strategies to increase their motivation and expand their skills and expand knowledge. The strategies are job rotation, job enlargement, job simplification, and job enrichment. Picture 3

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Source: (AIHR, 2020)

Job rotation

Job rotation is employees are moving from one job to another in a planned manner.  This helps employees to move up their career ladder with different job experiences. Employee motivation increased and very easy to replace employees when the case of absence. Human resource management (2021).

Job Enrichment

“Job enrichment aims to maximize the interest and challenge of work by providing the employee with a job that has these characteristics” (Armstrong, 2006). Job enrichment focuses on adding motivators to the current job and adding opportunities to receive feedback and increasing tasks. Employees are given more control over their work and allow them to take tasks done by supervisors and over planning, executing, and evaluate the jobs they do.

Job enlargement

Job enlargement involves adding additional activities within the same work to an existing role (AIHR, 2020). For example, a designer who designs rooms in a hotel and now getting involved in restaurant design. The work needed the same skills but different work content.

Job simplification

This is a job design method where an organization makes jobs easy and simple for more productivity. Most of the time removing tasks from an existing job makes them more focused and increases the time to finish their current job quickly. This is done when the job is enlarged and become unmanageable

Conclusion

Job design is an important part of managing people. The role needs to be fit to the organization and help to contribute to organizational goals. The way job design can be motivated or demotivated to the work they are doing. Management and employees need to be on the same page when panning this, need to communicate clearly and transparently. Support need on execution state to the employees. Implementation stage feedback needs to get and job satisfaction needs to be prioritized. When both management and employees are satisfied eventually organization gets the benefit.

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Source: (Can-Indian Channel (2018)

Reference

Abeynf (2011). MBA Knowledge Base. [online] MBA Knowledge Base. Available at: https://www.mbaknol.com/human-resource-management/job-design/ [Accessed 13 Dec. 2021].

AIHR. (2020). Job Design: A Practitioner’s Guide - AIHR. [online] Available at: https://www.aihr.com/blog/job-design/ [Accessed 14 Dec. 2021].

Armstrong, M. (2006). A Handbook of HUMAN RESOURCE MANAGEMENT PRACTICE. 10th ed. London: Cambridge University Press, p.336.

Can-Indian Channel (2018). MBA 101 Strategic HRM, Job Analysis & Job Design. YouTube. Available at: https://www.youtube.com/watch?v=D2_U_vsfr6I&ab_channel=Can-IndianChannel [Accessed 14 Dec. 2021].

Erik van (2020). Job Design: A Practitioner’s Guide - AIHR. [online] Available at: https://www.aihr.com/blog/job-design/ [Accessed 13 Dec. 2021].

HrHelpboard. (2012). Job Design - What is Job Design Meaning Definition in HRM, Method Process Techniques? [online] Available at: https://www.hrhelpboard.com/performance-management/job-design.htm# [Accessed 13 Dec. 2021].

Human resource management (2021). Job Rotation - Definitions - Advanatges and Disadvantages of Job Rotation. [online] Available at: https://www.whatishumanresource.com/job-rotation [Accessed 13 Dec. 2021].

Management Study HQ. (2021). Job Design - Meaning, Steps, and its Benefits - Management Study HQ. [online] Available at: https://www.managementstudyhq.com/job-design.html [Accessed 13 Dec. 2021].

Nela Stekerova (2021). Michael Armstrong 10 th edition 10 HUMAN RESOURCE MANAGEMENT PRACT ICE. [online] Academia.edu. Available at: https://www.academia.edu/8593967/Michael_Armstrong_th_edition_10_HUMAN_RESOURCE_MANAGEMENT_PRACT_ICE [Accessed 13 Dec. 2021].

WishDesk (2019). What is the iterative design approach & how can it benefit your project? [online] WishDesk. Available at: https://wishdesk.com/blog/what-is-iterative-design-approach [Accessed 13 Dec. 2021].